Making A Dance List Linkable

Other lists which could usefully be made linkable are covered in subsequent sections.

Adding Links to the Flyer

The originator of the word processing file from which this .pdf was created can readily convert this to a Sample Flyer with Links which is much more convenient on a smartphone or tablet. Here, an existing flyer has been updated but, more commonly, the new flyer will be an updated version of a previous incarnation of the event. The procedure is as follows:

• Make a copy of the previous file and save it with an appropriate name; the simplest way is by opening that file and using the "Save As" option.
• Edit all except the dance list to be appropriate to the new event.
• For the first dance in the list:
  1. Carefully mark as selected the text of the (old) first dance name on the list in your document. Note that MS Word often behaves as though it knows better than you what you want to select; for better control, click on the paragraph symbol, ¶, in the Home editing header before doing this selection.
  2. Find the Dance Instruction page on this site for the first dance of the new event, taking care over any potential problem such as actually, or nearly, duplicated names.
  3. On that page, click the "Copy Links" button.
  4. On the popup, click "Copy Smart Link (Rich)"; this puts a hyperlink onto your clipboard which should be interpreted correctly by Microsoft Word and also by other "smart" text editors such as those in most e-mail programs.
  5. Use Paste (or Ctrl+V) to replace the old name in your document; note that the new name should appear with underlining, indicating that there is a link.
  6. If your list shows any other information (such as the tempo) for the dance, change that as necessary.
• Repeat this process for all the remaining dances in the list.
• When completed and checked, save the file in .pdf format.

Note that the detail about MS Word applies to Microsoft® Word 2021 MSO (Version 2507) which I (RF) am using; if you use a different version or a different word processor, the overall process will be the same but the detail may be different. Note also that it is intended only for the less experienced; if you prefer an alternative way of achieving the same objective, use it.

Creating a Personal List

• Start a new e-mail message with an appropriate title.
• Copy the dances from the supplied flyer into the message, preceded by any text that you need about the event.
• Follow the procedure in items 1-5 above for each dance. Since this is for personal use, the links can be direct to crib diagram or video pages if preferred.
• Save and Close the message.
• To view the links, click right on the message line in your Drafts folder and choose the option to open it in a new tab or window; in that, the links should appear as hyperlinks and should work. If you actually send the message to anyone, the links should work when they open it to read it.

Sample Dance List is derived in this way from the Sample Flyer used above. Note that, for purposes of illustration rather than as a likely example, all the links in the second half of the programme are to crib diagrams and the Extras are to videos.

Other Usage

While the above explicitly cover the announcement flyer for an event, the same principle can be used for any document which includes a list of pages on this SCD Dictionary site. It can be particularly helpful in a teacher's list (for the benefit of those who are prepared to do some homework) of those topics (Dance Terms as well as Dance Instructions) either covered, or to be covered, in a class.

Potential Problems

The most likely is a failure by your word processor or e-mail editor to have treated the copied hyperlink correctly (it should be shown appropriately in item 5, above). Changing some settings in your editor may help but, if all else fails, the hyperlink can be created using the normal, but more cumbersome, procedure supplied by your editor. To do this:

• At item 1 above, delete the marked text, taking care not to move the cursor after doing so. Then, go to the editor's header and select the option to Insert a Link; this generates a popup with two fields waiting to be filled.
• At items 4 and 5 above, on the popup, click "Copy Page Title"; paste this into the field in the popup in your editor which is asking for what to display.
  If necessary, click "Copy Links" again on the dance instructions page and then, on the popup, click "Copy Link (URL)"; paste this into the field in the popup in your editor which is asking for the Link Location.
  On closing the popup in your editor, you should now have the appropriate form of hyperlink.

Note that the final entry in Sample Flyer with Links and in Sample Dance List were both created in this way.

If you find that what is described here does not work for you, send a message to Contact so that we can try to resolve it.