Privacy Policy For Scottish Country Dancing Dictionary

We want you to enjoy using the Scottish Country Dancing Dictionary and to understand what happens to information about you when you visit the site, contact us, make a contribution or support us with a donation. This Privacy Policy explains our approach in plain English.

Who Is Responsible For The Website?

The Scottish Country Dancing Dictionary is maintained by Reuben Freemantle and Laurence Abbott. For questions about personal information, or to exercise your data protection rights, please use our Contact page. We will consider privacy requests and respond as required by applicable data protection law.

Information We May Receive

You can read most of the Dictionary without giving us your name or contact details. However, we may receive personal information in several ways:

• When you email us or use a submission facility, we may receive your name, email address and whatever details or material you choose to provide.
• When you make a donation through a service such as PayPal or Buy Me a Coffee, the payment provider may send us details of the donation and limited information identifying the donor. The provider handles payment details under its own privacy policy.
• Our website hosting services may record technical information such as IP addresses, browser details, pages requested and access times in server and security logs.
• Google advertising and embedded video services may collect or receive information when their features are loaded or used, as explained below.

Please do not send sensitive personal information unless it is genuinely necessary for your enquiry.

How And Why We Use Information

We use correspondence and submission information to answer enquiries, check suggested corrections, assess contributions, administer the website and, where permission has been given, publish appropriate dance-related material. We may retain the information needed to establish who supplied material and what permission was granted to publish it.

We use limited donation information to acknowledge donations where appropriate and to keep necessary financial records. Technical logs may be used to keep the site secure, investigate misuse, diagnose faults and understand general website activity.

For these activities, our usual legal basis under UK data protection law is our legitimate interest in maintaining, securing and improving a freely available reference website, responding to those who contact us and recording permissions for contributed material. Where legal record-keeping obligations apply, we process the necessary information to comply with those obligations. Where a particular activity requires consent, we seek it and respect your choice.

Cookies And Advertising

Advertising helps pay for the Dictionary. We use Google AdSense, and Google and its advertising partners may process information to deliver and measure adverts and, where permitted, personalise them.

For visitors in the UK, European Economic Area and Switzerland, Google's consent system offers choices to consent, decline or manage individual advertising purposes. Declining consent does not prevent you from using the Dictionary, and advertisements may still appear.

Our Cookie Policy explains cookies and how to change or withdraw your advertising consent. You can reopen Google's Privacy and cookie settings control from the bottom of our Home Page or another page displaying adverts.

For details of Google's processing, see How Google uses information from sites or apps that use its services and the Google Privacy Policy.

Videos And Links To Other Websites

Many pages contain YouTube videos embedded using YouTube's privacy-enhanced service. Playing a video may involve information being sent to YouTube or Google, and the use of cookies or similar technology. Our Cookie Policy explains this further. Links to external websites take you to services with their own privacy arrangements.

Who May Receive Information?

Personal information may be processed by companies providing website hosting, email, security, advertising, embedded video or donation services, depending on which features you use. We may also share information when legally required, or when necessary to deal with misuse or protect the rights of others. We do not sell the personal information you send us as a contributor or correspondent.

Some service providers, including Google, YouTube and payment providers, operate internationally. Their handling and any transfers of personal information are subject to their own published policies and applicable data protection arrangements.

How Long Is Information Kept?

We retain correspondence relating to published contributions where it is needed to document copyright permissions, attribution, publication history or the circumstances in which material was supplied to us. Such records may be kept for as long as the relevant material remains published, and longer where there is a continuing legitimate need.

Other correspondence is kept only for as long as reasonably necessary. We aim to review information we hold and delete personal information that is no longer needed. Donation and financial records may need to be kept for the applicable statutory period. Technical logs are held according to the hosting provider's retention arrangements and our security needs.

Your Privacy Rights

Depending on the circumstances, UK data protection law may give you rights to access personal information about you, correct inaccuracies, request deletion, restrict certain uses or object to processing. You can object to processing based on legitimate interests. Where processing depends on your consent, you can withdraw it; this will not affect processing lawfully carried out beforehand.

Please contact us through our Contact page if you wish to exercise one of these rights. You also have the right to raise a concern with the Information Commissioner's Office, the UK's data protection regulator.

Changes To This Privacy Policy

We may update this policy as the Dictionary or the services it uses change. The current wording will always appear on this page.

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